Waiting on Terry — the full list
- Halloween beta session — Due TONIGHT, Fri Oct 30 — the session sheet is ready and the Sat Oct 31 18:00–24:00 Harvest Moon Rematch gates on it. No result reported yet.
- Sign-fox logo C v4 verdict — Delivered Oct 30. Approval makes the sign fox the digital mark everywhere: website logo slot, video end beats, game splash, socials.
- Stripe photo-ID — in review — Uploaded by Terry Oct 28 evening with the Ontario Photo Card. Day 3 of review at Oct 30; payouts paused until it clears, and charges pause at CA$984.26 volume if it stays unaddressed. Nothing more needed from Terry unless Stripe asks.
- Cloudflare account 2FA — Still off — enabling it needs Terry and his authenticator in person. Whenever he's ready.
- $3.99 test-purchase decision — A self test-buy would exercise the full payment-to-delivery chain end to end. Best done AFTER the Stripe ID clears so the test payout isn't stuck. Monetary — his call.
- Video posting — his go — All three daily series are production-only until Terry says post. Episodes bank up daily at the montage standard.
- Fox-couple slate call + names — The silver-cream vixen test was liked ('i like this actually'), but switching Series 2 from Rusty & Luna has not been ordered. The vixen and the two Unbothered raccoons still need names — Terry & Shellie's call.
- Eye-check verdicts — two video rebuilds — Sancheska & Misha v2 and The Unbothered v2 montage rebuilds, delivered Oct 30.
- Game playtest verdicts — 8 packs installed Oct 27 + Chapter 2 draft v2. The teach engine and fragment rebuild gate on these verdicts.
- HQ-app PWA Day 1 go-ahead — Recommendation delivered Oct 29: PWA first on the existing site, Capacitor as fallback, Flutter as best native rebuild.
- DPI art calls — Four Seasons wallpapers repaint at ≥1440×3200; colouring-book path: vector-trace pilot vs full regeneration.
- Pinterest handle @tdownes013 — The handle contains his name-letters; rename it or accept it — his decision.
- Money approvals — None pending beyond the test-purchase decision above.
Token Pacing — Gauge's ledger, on the page
Gauge, the Token Steward, checks usage hourly against a straight-line pacing budget — reset to reset — so the week's tokens spread over the full week and never run dry mid-week. Muse reports usage as a percentage of the weekly allowance, not an exact token count; every figure here is that percentage.
ON PACE — gap ≤ +5, work flows. AHEAD — gap +5 to +15: heavy jobs need Chloe's pacing call and deferrable batch work waits. CRITICAL — gap > +15, or the burn rate projects running dry more than a day before the reset: Terry is alerted with options. Slowing down is operational; a higher tier is a money decision and stays Terry's.
Source: Gauge's pacing ledger — reading Fri Oct 30, 8:40 PM. The full ledger lives with Gauge and is updated hourly.
The Shop — What's Live & What's Coming
Live on Payhip — 50 products · $417.78 catalogue
Stickers, Books & Paper Goods — 23
| Product | Price (CAD) | Stage | Link |
|---|---|---|---|
| Chloe & Farm Friends Sticker Pack | $3.99 | Live | payhip.com/b/45IXO |
| Deathlayer Hens Sticker Pack | $3.99 | Live | payhip.com/b/HkyFV |
| Ontario Pollinators Sticker Pack | $3.99 | Live | payhip.com/b/VBUfy |
| Chloe Phone Wallpaper Pack — Four Seasons | $4.99 | Live | payhip.com/b/K9oUp |
| Chloe's Garden Colouring Book Vol. 1 | $7.99 | Live | payhip.com/b/Wdp45 |
| Canning Jar Label Pack — Farmhouse Pantry | $6.99 | Live | payhip.com/b/QaNXS |
| Southern Ontario Seed-Starting Calendar & Tracker (Zones 5/6) | $9.99 | Live | payhip.com/b/2FDaY |
| Chloe's Christmas Sticker Pack | $5.99 | Live | payhip.com/b/SkEMs |
| Free Chloe Sample Pack | $0.00 | Live | payhip.com/b/1iUDM |
| Rusty the Fox Sticker Pack | $3.99 | Live | payhip.com/b/3icvC |
| Chloe's Advent Calendar — Printable, 24 Doors | $8.99 | Live | payhip.com/b/OaSiY |
| Luna the Owl Sticker Pack | $3.99 | Live | payhip.com/b/o5N0z |
| Dash the Rabbit Sticker Pack | $3.99 | Live | payhip.com/b/QjIzF |
| Dozer the Hedgehog Sticker Pack | $3.99 | Live | payhip.com/b/1br4B |
| Hopper the Frog Sticker Pack | $3.99 | Live | payhip.com/b/TXWys |
| Sunny the Cat Sticker Pack | $3.99 | Live | payhip.com/b/nh5wg |
| Piper the Robin Sticker Pack | $3.99 | Live | payhip.com/b/glHGr |
| Sheldon the Turtle Sticker Pack | $3.99 | Live | payhip.com/b/liEe9 |
| The Unbothered Sticker Pack | $3.99 | Live | payhip.com/b/IHmEC |
| Sancheska & Misha Sticker Pack | $3.99 | Live | payhip.com/b/LGyFH |
| The Video Cast Colouring Book | $7.99 | Live | payhip.com/b/1Qfhm |
| Rusty & Luna Duo Bundle | $6.99 | Live | payhip.com/b/l2bRE |
| The Founding Eight — Complete Collection | $24.99 | Live | payhip.com/b/Nv95C |
Build Plans — The Winter Series (#1–#27) — 27
| Product | Price (CAD) | Stage | Link |
|---|---|---|---|
| River Charcuterie Board — Build Plan (Blueprint #1) | $12.00 | Live | payhip.com/b/m2pGM |
| Pressed-Flower Pendant — Build Plan (Blueprint #2) | $8.00 | Live | payhip.com/b/9QUko |
| Planter Box / Herb Planter — Build Plan (Blueprint #3) | $10.00 | Live | payhip.com/b/pdwmx |
| End-Grain Cutting Board — Build Plan (Blueprint #4) | $12.00 | Live | payhip.com/b/JDC0O |
| Live-Edge Charcuterie Board — Build Plan (Blueprint #5) | $10.00 | Live | payhip.com/b/5PafC |
| Floating Shelves — Build Plan (Blueprint #6) | $10.00 | Live | payhip.com/b/xVlwJ |
| Personalized Wooden Sign — Build Plan (#7) | $9.00 | Live | payhip.com/b/EOjQF |
| Wooden Coasters — Build Plan (#8) | $8.00 | Live | payhip.com/b/D0CJs |
| Bath Tray — Build Plan (#9) | $10.00 | Live | payhip.com/b/s4y8e |
| Wine Rack / Bottle Display — Build Plan (#10) | $10.00 | Live | payhip.com/b/ZcU6B |
| Key Holder / Entryway Organizer — Build Plan (#11) | $9.00 | Live | payhip.com/b/Q8Hkd |
| Candle / Tealight Holders — Build Plan (#12) | $8.00 | Live | payhip.com/b/4m0NF |
| Geode Floral Resin Coasters — Build Plan (#13) | $9.00 | Live | payhip.com/b/OCxy0 |
| Resin Jewelry Dish / Trinket Tray — Build Plan (#14) | $8.00 | Live | payhip.com/b/XEFBx |
| Resin Bookmark — Build Plan (#15) | $8.00 | Live | payhip.com/b/1ria2 |
| Resin Keychain — Build Plan (#16) | $8.00 | Live | payhip.com/b/ld96C |
| Resin Night Light Lamp — Build Plan (#17) | $10.00 | Live | payhip.com/b/26VzC |
| Resin Wall Clock — Build Plan (#18) | $12.00 | Live | payhip.com/b/b91Nq |
| Resin Christmas Ornaments — Build Plan (#19) | $8.00 | Live | payhip.com/b/ioVAD |
| Ocean Wave Resin Serving Tray — Build Plan (#20) | $12.00 | Live | payhip.com/b/iNRg7 |
| Resin-Inlay Cutting Board — Build Plan (#21) | $14.00 | Live | payhip.com/b/kaKcY |
| Live-Edge River Side Table — Build Plan (#22) | $19.00 | Live | payhip.com/b/XW9Rk |
| Epoxy River Coasters — Build Plan (#23) | $10.00 | Live | payhip.com/b/DXuhY |
| Wood + Resin Pendant Necklaces — Build Plan (#24) | $9.00 | Live | payhip.com/b/Ex5nX |
| Rustic Serving Tray with Resin-Filled Voids — Build Plan (#25) | $12.00 | Live | payhip.com/b/NTzBZ |
| Wood + Resin Wall Clock — Build Plan (#26) | $14.00 | Live | payhip.com/b/Wtr3c |
| Epoxy-Inlaid Wooden Sign — Build Plan (#27) | $12.00 | Live | payhip.com/b/GIPCt |
Wave A — Christmas refresh (Terry approved Oct 30)
| Product | Price (CAD) | Stage |
|---|---|---|
| Founders' First Christmas Sticker Pack | $5.99 | Wave A Drop 1 · drafts to Terry Nov 6 · live Nov 20 |
| A Fox Feather Christmas Colouring Book — 50 pages | $12.99 | Wave A Drop 1 · Terry set the 50-page count Oct 30 |
| Fox Feather Christmas Collection (bundle) | $23.99 | Wave A Drop 1 · both Christmas packs + colouring book + Four Seasons Wallpapers ($29.96 separately) |
| Christmas Sticker Duo (optional) | $9.99 | Wave A Drop 1 · optional add-on vs $11.98 separately |
Founders line — next
| Product | Price (CAD) | Stage |
|---|---|---|
| Founding Eight Colouring Book | $7.99 | Queued — Rowan · 600 DPI premium line art |
| Founders Bundle | — | Follows the Founding Eight colouring book |
| Farm Pets Sticker Pack + Colouring Book | — | Draft portraits approved Oct 30 · production after the founders bundle · Velocihen photo outstanding |
Scout's Batch 2 lane #1 — homestead spreadsheets
| Product | Price (CAD) | Stage |
|---|---|---|
| Egg & Flock Tracker (spreadsheet) | $9.99 | Batch 2 · top-ranked lane · queued |
| Canning & Pantry Tracker (spreadsheet) | $7.99 | Batch 2 · queued |
| Farmstead Pack (spreadsheet bundle) | $14.99 | Batch 2 · queued |
Catalogue queue — Batch 2
| Product | Price (CAD) | Stage |
|---|---|---|
| Garden Planner Sticker Pack — Chloe Edition | $6.99 | Catalogue queue · Batch 2 |
| Chicken Keeper Sticker Pack | $4.99 | Catalogue queue · Batch 2 |
| Chloe & the Flock Colouring Book | $6.99 | Catalogue queue · Batch 2 |
| Ontario Farmstead Bundle | $14.99 | Catalogue queue · Batch 2 · lands once its parts exist |
| Chicken Keeper's Log Book | $7.99 | Catalogue queue · Batch 2 |
| Harvest & Canning Log | $6.99 | Catalogue queue · Batch 2 |
| Chloe Printable Art Set — The Garden Year | $9.99 | Catalogue queue · Batch 2 |
| Fox Feather Greeting Card Pack | $7.99 | Catalogue queue · Batch 2 |
Catalogue queue — Batch 3
| Product | Price (CAD) | Stage |
|---|---|---|
| Grow Room & Seedling Sticker Pack | $4.99 | Catalogue queue · Batch 3 |
| Fox & Feather Botanicals Sticker Pack | $4.99 | Catalogue queue · Batch 3 |
| Ontario Wildflowers Colouring Book | $7.99 | Catalogue queue · Batch 3 |
| Little Gardeners Activity Pack | $8.99 | Catalogue queue · Batch 3 |
| Printable Plant Marker Set | $4.99 | Catalogue queue · Batch 3 |
| Seed Packet Envelope Templates + Seed Inventory | $5.99 | Catalogue queue · Batch 3 |
| Deathlayer Hen Art Print Duo | $5.99 | Catalogue queue · Batch 3 |
Catalogue queue — Batch 5
| Product | Price (CAD) | Stage |
|---|---|---|
| Chloe Expressions Pack | $3.99 | Catalogue queue · Batch 5 |
| Chloe's Garden Colouring Book Vol. 2 | $7.99 | Catalogue queue · Batch 5 |
| Farm Word Games Pack | $5.99 | Catalogue queue · Batch 5 |
| Zones 5/6 Direct-Sow & Succession Chart | $4.99 | Catalogue queue · Batch 5 |
| Chloe Desktop Wallpaper Pack | $4.99 | Catalogue queue · Batch 5 |
| "Supervised by the Hens" Printable Sign Set | $5.99 | Catalogue queue · Batch 5 |
Catalogue queue — Batch 6 (seasonal + gift)
| Product | Price (CAD) | Stage |
|---|---|---|
| Colour-Your-Own Seed Packets | $4.99 | Catalogue queue · Batch 6 |
| Cut-Flower Garden Planner (Ontario) | $8.99 | Catalogue queue · Batch 6 |
| Fox & Feather Botanical Art Set | $9.99 | Catalogue queue · Batch 6 |
| Chloe Gift Tag & Wrap Sheet Pack | $3.99 | Catalogue queue · Batch 6 |
| Chloe's Halloween Sticker Pack | $5.99 | Catalogue queue · Batch 6 · seasonal |
| Harvest & Thanksgiving Printable Set | $6.99 | Catalogue queue · Batch 6 · seasonal |
| Holiday Card Pack — From the Farm | $7.99 | Catalogue queue · Batch 6 · seasonal |
Catalogue queue — Batch 7+
| Product | Price (CAD) | Stage |
|---|---|---|
| Spring Seed-Starting Sticker + Chart Bundle | $9.99 | Catalogue queue · Batch 7 · spring |
| Mother's Day Garden Gift Set (Digital) | $8.99 | Catalogue queue · Batch 7 · seasonal |
| Canada Day Farm Sticker Mini-Pack | $3.99 | Catalogue queue · Batch 7 · seasonal |
| Blueprint Bundle — Kitchen & Table Collection (Plans #1, #4, #5, #21) | $29.00 | Catalogue queue · Batch 6 · lands once its plans are listed |
The Ohhh List — Batch 8 (Terry-approved Oct 27)
| Product | Price (CAD) | Stage |
|---|---|---|
| #55 Chloe Phone Kit — icons, widgets + wallpapers | $7.99 | Wave A · trend watch delivered Oct 30 · queued behind the Christmas refresh |
| #52 Flock Trading Cards — Series 1 (Chloe = chase card) | $6.99 | Wave A · trend watch delivered Oct 30 · queued behind the Christmas refresh |
| #54 Printable Chloe Advent Calendar | $8.99 | LIVE Oct 29 · payhip.com/b/OaSiY |
| #51 Fox Feather Farm in a Box — printable paper diorama | $9.99 | Wave B |
| #53 Chloe Storybooks — first: Chloe and the First Snow | $5.99 each | Wave B · then The Last Acorn |
| #56 Cozy Streamer Pack — Twitch overlays & screens | $14.99 | Wave C |
| #58 Live Wallpapers — Moving Chloe Scenes | $5.99 | Wave C · animation pipeline must be proven on one scene first |
| #57 "Fox-Feather My Pet" Commissions | $29.99 | Wave C · needs Host intake/delivery process designed before listing |
| #59 The Last Acorn — Print-and-Play Board Game | $9.99 | Later phase · needs design + honest playtesting before sale |
Money — orders, revenue & the HST line
Orders & revenue
Orders to date: 0. No sales yet — honestly. The store opened Oct 27, 2026 and the first order has not landed. When it does, this screen becomes the sales ledger: date, product, amount, and the HST slice of each sale.
Weekly revenue is $0.00, as of this refresh. Stripe payouts are paused until the photo-ID review clears — incoming payments would pause at CA$984.26 volume if it stayed unaddressed; the ID was uploaded Oct 28 and is in review.
Rolling HST total
$0 of $30,000 — the rolling revenue count toward the HST registration threshold. Fox Feather Farms is unincorporated, so revenue from ALL divisions (shop, memberships, physical goods) aggregates into this one number. Ledger (Silas) raises the alarm at $24,000 so registration is never a surprise. At $30,000 the business must register for HST and start charging it — a Money Day decision, prepared well before it is due.
The ledger lines
The Audience — channels, mail & visits
Storefront & Channels
foxfeatherfarms.ca at v3.28 (Oct 30): Home · Shop · Members · Story · Policies · Help & FAQ, plus a full detail page for every product — 49 live. Every preview image carries the strong Rule #1 watermark, stamped over the finished art. Our Story carries no personal names and the game name stays secret until launch. foxfeatherfarms.com and www redirect to the apex. HTTPS + HSTS on, Bot Fight Mode on.
50 products live (incl. the free sample pack) + The Burrow membership. Oct 29: nine listings in one evening completed the Founding Eight solos, Sheldon, the video-cast packs and the Duo Bundle. Oct 30: Blueprint #27 (Epoxy Sign, $12) listed, the Founding Eight — Complete Collection ($24.99) listed — store at 50 products, catalogue $417.78 — and every gallery preview re-marked to the approved strong standard (Batches 1/1b/2, Hawke-audited, zero fails). Sheldon's pack swapped to the corrected four-leg v2. Terry ruled free products exempt from the watermark; the Free Sample Pack's clean-cover restore is in flight. Automatic digital delivery, free plan. Stripe connected by Terry (Oct 27) — photo-ID in review since Oct 28, payouts paused until it clears; PayPal not connected (optional).
Website claimed Oct 27 (Rich Pins unlocked). 9 boards live; pins rolling at cadence; 3 Advent Calendar pins posted Oct 30 to the Seasonal & Holiday board, all linking the Payhip listing.
$4.99 CAD/month on Payhip. November drop (Cozy Season) posted for members — extra desktop sizes (1440p, ultrawide, 4K) added Oct 28. Members page live on the website. The membership page carries no cover image (verified Oct 30) — a design question, not a watermark gap.
Three Pages live: Fox Feather Farms (hub), Fox Feather Botanicals (@FoxFeatherBotanicals) and Fox Feather Art & Stickers (@FoxFeatherArtStickers) — the two division Pages' usernames set and verified Oct 28; the hub's username and name-free bio are still to confirm. First posts from the launch pack are next.
@foxfeatherfarms claimed Oct 28 (phone app — web signup kept erroring). Bio, profile photo and the professional-account switch are the next small jobs.
Social Platforms
Business account, website claimed and verified. 9 boards; cadence 3–5 pins/day (product + idea mix); 3 Advent Calendar pins posted Oct 30. Caretaker: Juniper.
The hub Page — existed already; Pages access connected Oct 28. Tidy-up in progress: bio, website link, username @FoxFeatherFarmsON (to confirm set). Launch posts drafted. Caretaker: Fern.
Username @FoxFeatherBotanicals set and verified Oct 28. Two flags: the page publicly shows the farm's street address (removal recommended — Bewdley is plenty), and its website link points at foxfeatherbotanicals.ca — the domain is ours (registered Aug 2026) but parked with no site yet; the Botanicals website workstream opened Oct 28 will give it a home.
Page created by Terry Oct 28; username VERIFIED live Oct 28. Bio carries the corrected digital-delivery wording; contact art@foxfeatherfarms.ca; website link correct. Category shows Artist only (Shopping & retail can be added later). Caretaker: Poppy.
Handle claimed by Terry Oct 28, 2026 via the phone app (web signup kept erroring — VPN/private-window filters). Bio and profile photo are the next small jobs; professional-account switch + Facebook Page link still to do.
No farm Threads account. Would follow the Instagram claim (same handle if free).
The Mailbox — @foxfeatherfarms.ca
All addresses forward to Terry's Gmail; Chloe sorts by address so nothing is missed. Unread counts as of Oct 30 — live, all counts 0. Total new: 0
| Address | For | Watched by | New | |
|---|---|---|---|---|
| terry@foxfeatherfarms.ca | Owner direct | Chloe | 0 | — |
| hello@foxfeatherfarms.ca | Public contact — site, Facebook, Pinterest | Chloe / Archie | 0 | — |
| orders@foxfeatherfarms.ca | Order questions, delivery issues | Willow · Reed · Silas | 0 | — |
| support@foxfeatherfarms.ca | Customer help, download problems | Willow | 0 | — |
| botanicals@foxfeatherfarms.ca | Botanicals division + Facebook Page | Sorrel | 0 | — |
| art@foxfeatherfarms.ca | Art & Stickers division + Facebook Page | Poppy | 0 | — |
| privacy@foxfeatherfarms.ca | Privacy & policy requests | Briar (Warden) | 0 | — |
Site visits
1.18k total visits, last 7 days (Cloudflare, as of Oct 28). Honest context: the counting window starts Oct 21 — before the public launch — so this baseline is mostly our own setup traffic and bots, not customers. It becomes meaningful once the Facebook pages and Pinterest start sending real visitors.
The Burrow — membership
0 members — $4.99 CAD/month, on Payhip. Current drop: November — Cozy Season at the Farm: phone wallpaper (1080×2400), desktop wallpapers (1920×1080 up to 3840×2160), the November Farm Log, and the farm letter — all corrected Oct 28 to the plant-nursery wording and the family sign-off. New drops post monthly; members keep what they have downloaded under the personal-use licence even if they cancel.
Monthly funnel read — Beacon
Structure reserved — first read at the next HQ refresh. Beacon reads the funnel monthly: Search Console impressions and clicks, top landing pages, and Payhip conversion once orders exist. Search Console was verified Oct 30, 2026 and its data needs days to accumulate, so no metrics are shown yet — an honest blank beats an invented number.
Social — Posts, Reach & Virality, on Our Own Ground
Channels — where the farm stands
The hub Page — home of the farm's first posted video (Oct 30). Caretaker: Fern.
Live and verified; no posts yet. Caretaker: Sorrel.
Live and verified; no posts yet. Caretaker: Poppy.
Account is healthy (verified Oct 30 — not suspended); the saved sign-in is rejected, so HQ cannot read its metrics or post yet. Unlocks when Terry signs in via the Instagram app or resets the password in-app. The sign-fox avatar swap waits on the same fix.
No farm Threads profile is connected yet — it rides on the Instagram sign-in. (A personal Threads account is connected to Muse, but it is not a farm channel and is not tracked here.)
Business account, website claimed and verified; 9 boards. Follower count is not pulled into HQ yet. Caretaker: Juniper. Updated Pinterest terms take effect Nov 12, 2026 — re-read before any catalogue launch there.
Posts — every post, its link & its numbers
Every morning, before the day begins, Misha practises his smile in a bubble…
How this page stays current
HQ's own social ledger — every post we publish, its link, and its numbers, kept on our own ground instead of rented dashboards. Metrics refresh on the Recorder cadence (7:00 AM / 12:00 PM / 8:00 PM): Piper pulls each post's current numbers, Beacon folds them into this file, and Tiller rebuilds HQ when anything changed. A metric a platform does not expose is recorded as no figure and shows as —; nothing here is estimated except the views-per-day rate, which is labelled as an estimate wherever it appears.
Figures last folded in: Oct 30, 2026 · 11:56 PM EDT (America/Toronto).
The Crew Room
33 of 38 agents working · tap any member for the full file.
The roster
| Name | Seat | Division | Status | Currently |
|---|---|---|---|---|
| Chloe | CEO & Right-Hand Squirrel | The Top | Active | Rule #1 verified green end to end (Hawke Audit #2); Wave A Drop 1 drafts await Terry's verdict; Game Division stood up, Software Division coverage research in flight. |
| Wren | Scout — Research & Demand | Production Crew | Active | Trend Watch #1 delivered Oct 30 (flagged two days late by Rook) — Terry approved her Wave A: Christmas refresh first, live before Black Friday Nov 27 |
| Rowan | Sketch — Design & Art | Production Crew | Active | Wave A Drop 1 (approved Oct 30): Christmas refresh — drafting the Founders' First Christmas covers + founder pose sheet for Terry's verdict; the 50-scene colouring-book list in scope. Farm Pets production queues behind the founders line |
| Hazel | Scribe — Words & Listings | Production Crew | Active | Listing & detail-page copy, Ontario-scrubbed; Wave A Christmas copy next in line |
| Silas | Ledger — Money & Books | Production Crew | Standing by | No sales yet — nothing to record. Watching the Stripe ID review (day 3, payouts paused); HST watch standing. |
| Iris | Lens — Photo & Video Direction | Production Crew | Active | Video direction on the three daily series — montage format locked Oct 30, episodes in daily production (posting awaits Terry's go) |
| Briar | Warden — Legality & Quality Gate | Production Crew | Active | Standing legality gate — Seed Calendar sources section reviewed and kept Oct 30; Wave A copy passes her desk next |
| Wick | Sentinel — Website & Security | Specialists | Active | Site & security standing watch — public site at v3.28, www.hq behind Access; DNSSEC on .ca still pending; Cloudflare account 2FA waits on Terry |
| Piper | Herald — Advertising | Specialists | Standing by | No campaigns run yet — free channels only, and only when it's earned. Launch posts ready; video posting waits on Terry's go |
| Lark | Storyteller — Marketing & Brand Voice | Specialists | Active | Three daily video series in production — montage format, Oct 30 episodes delivered; production only until Terry approves posting |
| Fern | Keeper — Empire Hub Page | Page Caretakers | Live | Hub Page live. Username and name-free bio still to confirm — the open tidy-up on her Page; first posts from the launch pack next. |
| Sorrel | Botanicals Page Caretaker | Page Caretakers | Live | Bracelet line designed Oct 28: 10 scents with make-formulas, best-cost sourcing staged in one PDF (Voyageur + Plant Therapy, ≈CA$165–185 landed) — buying/making parked until EI approaches, per Terry. |
| Poppy | Art & Stickers Page Caretaker | Page Caretakers | Live | Art & Stickers Page live as @FoxFeatherArtStickers. Next: first posts from the launch pack. |
| Cedar | Woodworks Page Caretaker | Page Caretakers | Phase 2 | Seat drawn — stands up when the Woodworks Page launches. His future shelf is clearing gates now. |
| Ivy | Studio Lead — Game Division | Game Division | Active | Game Division stood up Oct 30 — coordinating Fable, Cog, Wisp, Atlas and Chime; the immediate gates are Terry's outstanding playtest verdicts. |
| Juniper | Pinterest Caretaker + Website SEO | Page Caretakers | Active | 3 Advent Calendar pins posted Oct 30; website SEO is now her named duty — first-pass audit delivered and Google Search Console verified live with the 55-page sitemap submitted. |
| Willow | Host — Customer Care | Standing By | Standing by — first sale | Stood up on paper; activates at the first sale. |
| Reed | Stockkeeper — Inventory & Orders | Standing By | Standing by — first sale | Stood up on paper; activates at the first sale. |
| Archie | Recorder — Reports & the Record | Specialists | Active | Reports 3× daily (7:00am, 12 noon for Terry's lunch, 8:00pm) + a freshness sweep on every round — re-checks Pages, store, site and Stripe mail against HQ, moves the verified stamps, flags ⚠ STALE to Chloe. Crew-log gap for Oct 29–30 backfilled Oct 30, honestly marked as a backfill. |
| Brook | Watermark Specialist — Rule #1 Keeper | Specialists | Active | Rollout complete and verified: strong mark live on the website (v3.28) and every Payhip gallery (Batches 1/1b/2); Free Sample Pack cover restored clean under Terry's free-product ruling and verified live; the scrubbed welcome-PDF file swap is also live. |
| Ochre | Art Director | Production Crew | Active | Owns THE FIRST LOOK on cover & hero art. First live verdict — the Facebook hub cover — passed all five First Look gates Oct 30 and was ratified by Terry (calibration spot-check 1 of 2 clean). First gated assignment, on Terry's word: the Wave A cover redraws. |
| Hawke | Proof Inspector | Specialists | Active | Audits #1 and #2 complete Oct 30 — the live website is fully green under Rule #1; now also QC for the Game Division (anatomy counts, parse sweeps, pack inspection). |
| Tiller | Release Manager | Specialists | Active | HQ v44 built Oct 30 (crew 32 + Game view) — packaged and awaiting Chloe's deploy commission; website v3.29 live (clean hero + metadata). |
| Garth | Site Steward | Specialists | Active | Owns foxfeatherfarms.ca end to end against the standards: a Standing Sweep after every public-site deploy — filed for website v3.31 through v3.35 — and weekly between deploys. Holds the legacy-remediation backlog; the Four Seasons wallpaper re-mark leads it. |
| Rook | Operations Coordinator | Specialists | Active | Master queue live (built Oct 30); Wave A approval routed to Rowan; this HQ build carries her crew line for the first time |
| Beacon | HQ Steward — owns the HQ page | Specialists | Active | First assignment — HQ v42: full reconciliation audit of the v41 build + this refresh (Rook and Beacon join the crew panel) |
| Gauge | Token Steward — watches the weekly token budget | Specialists | Active | Hourly pacing checks against the weekly token budget — currently AHEAD (+12) with the reset Tue Nov 3, 6:51 PM EST |
| Quill | Lifecycle Keeper — Email List & Members | Specialists | Active | Onboarding complete Oct 30 — brief, list-state audit and welcome design filed; the list and Burrow both verified at zero, so the welcome system is built before the first subscriber arrives. |
| Splice | Video Producer | Specialists | Active | Onboarding complete Oct 30 — owns the three daily series' montage production end to end: generation wrangling, edit, assembly, captions, emblem end cards. Production only until Terry approves posting. |
| Fable | Game Designer | Game Division | Active | Onboarding complete Oct 30 — first papers queued for Ivy: difficulty bands from fresh simulator runs, the verdict-queue unblockers, and the living economy faucet/sink map. |
| Cog | Godot Engineer | Game Division | Active | Onboarding complete Oct 30 — builds start when Ivy sequences them behind Terry's verdict gates; his pre-ship verification routine is adopted as division law. |
| Wisp | Technical Artist & Animation | Game Division | Active | Onboarding complete Oct 30 — power-up and booster performances are the division's #1 craft priority, staged to Terry's Royal Match benchmark. |
| Atlas | Level & World Designer | Game Division | Active | Onboarding complete Oct 30 — keeper of the level pipeline and the map canon; Ch1's court-scale repaint and the One Path remediation queue are recorded as standing debts on his list. |
| Chime | Sound Designer | Game Division | Active | Onboarding complete Oct 30 — the game's first owned sound pass: the board's core set (match, cascade, special form and fire, impact, goal completion) designed against Wisp's staging beats. |
| Widget | Software Division Lead & Product Owner | Software Division | Active | Onboarding complete Oct 30 — first artefacts: the one-page scope template, then the health bridge scope (the division's first decision paper). |
| Byte | Mobile Engineer & App Tech Lead | Software Division | Active | Onboarding complete Oct 30 — first stack call made on paper: the health bridge builds native Kotlin (Health Connect + WorkManager), no shell. |
| Socket | Backend & Services Engineer | Software Division | Active | Onboarding complete Oct 30 — first operations deliverable: Nakama's inventory, 3-2-1 backup, recovery note and first restore drill (the backup law, retrofitted to the existing estate). |
| Pixel | UX/UI Designer — Apps | Software Division | Active | Onboarding complete Oct 30 — first standing task: the division token file + top-ten component sheet, before the health bridge's first full mock round. |
Terry — Owner
The Top · Status: Owner
Role & responsibilities
Final say on all of it: products, prices, posts, purchases. If money moves, Terry approved it first. His hands are the empire's scarcest resource — his role is approvals, knowledge check-ins, occasional photos, and publishing clicks.
Tasks assigned
- Register foxfeatherfarms.ca + .com — Done — Oct 27 (≈US$19.65/yr, auto-renew on)
- Connect Stripe to the Payhip store — Done — Oct 27
- Create the Phase 1 Facebook Pages — Done — Oct 28: hub confirmed, Botanicals and Art & Stickers created; usernames @FoxFeatherBotanicals and @FoxFeatherArtStickers set and verified
- Enable Cloudflare account 2FA — Waiting — needs his authenticator in person
- Stripe photo-ID upload — Done — uploaded Oct 28 · in Stripe review
- Set Rule #1 — watermark every preview — Done — Oct 30 · rolled out same evening; free products exempt by his ruling
- Hire Rook (Operations Coordinator) + Beacon (HQ Steward) — Done — Oct 30 evening
- Approve Wave A — Christmas refresh — Done — Oct 30 · full art, Advent cross-linked only, 50-page colouring book
Current progress
Launch-night items complete: domains registered, Stripe connected, HQ access confirmed working on his phone Oct 28. The Burrow launched under his approvals. Oct 30: Rule #1 set and rolled out empire-wide under his eye; five crew hired in one evening (Brook, Hawke, Tiller, Rook, Beacon); Wave A approved with full new art and a 50-page colouring book.
Recent deliverables
- Domains foxfeatherfarms.ca + .com registered
- Stripe connected to Payhip
Standing notes
- Anything monetary needs his approval, always — that seat is not delegable.
Chloe — CEO & Right-Hand Squirrel
The Top · Status: Active
Role & responsibilities
Runs the empire day to day. Assigns the crew's work, checks it before it travels, keeps the rules (legality, free-only, no surprises), and turns a dozen agents' noise into one clean Empire Report for Terry.
Tasks assigned
- Batch 1 launch — 8 products live — Done — Oct 27
- Christmas Sticker Pack listing (#9) — Done — Oct 27
- Blueprint plans #2–#6 to listing — Done — Oct 28 · store now at 14 products
- Empire Dashboard (website version) — Live — hq.foxfeatherfarms.ca behind Cloudflare Access; drill-downs, freshness stamps + sweep added Oct 28
Current progress
50 products live (incl. the free sample pack) + The Burrow membership; public site at v3.28 — 49 product detail pages, every preview strong-watermarked; HQ at v42 under Beacon's stewardship. Winter Series #1–#27 listed as sales editions.
Recent deliverables
- Empire roster & operating system
- Launch-night coordination — 9 products, site, Pinterest
Standing notes
- Approves routine product/content/operational decisions as CEO; money always goes to Terry.
- Website security is Chloe/Sentinel's desk; day-to-day legality is Chloe/Warden's.
Wren — Scout — Research & Demand
Production Crew · Status: Active
Role & responsibilities
The trend-watcher. Reads marketplace and search demand, finds the gaps, tracks what competitors charge, and brings Chloe opportunities, never copies. If Scout can't prove people want it, we don't make it.
Tasks assigned
- Platform comparison (Etsy vs own-site stack) + market scans — Done — Oct 27
- Batch 2 lane ranking — homestead spreadsheets first — Done — Oct 27
- Ohhh List (#51–59) trend-check — Delivered — Oct 30, inside Trend Watch #1
- Premium DPI standards research — Delivered — Oct 28
- Weekly trend watch — Recurring — Wednesdays ~8:42am
Current progress
Launch research complete; the recurring trend watch starts Oct 28 with a 6–8 week seasonal runway.
Recent deliverables
- Etsy policy/fees brief
- Platform comparison
- Batch 2 lane check
- Premium DPI standards research
Standing notes
- Trend Doctrine: always trendy and cool, never boring and stale — anything testing stale gets cut or re-dressed.
Rowan — Sketch — Design & Art
Production Crew · Status: Active
Role & responsibilities
The artist's hand. Sticker art, sheet layouts, product artwork — built from our own assets: Chloe, the fox-and-feather mark, the hens, the farm. Drafts pictures first for Terry's eye; nothing is final until Terry says it looks right.
Tasks assigned
- Batch 1 art — stickers, wallpapers, colouring book — Done — Oct 27
- Christmas Sticker Pack — 6 designs — Done — Oct 27, Warden-cleared
- Ohhh Wave A art — Phone Kit, Trading Cards, Advent Calendar — Queued — after Oct 28 trend-check
- Wave A Drop 1 — Founders' First Christmas pack + 50-page colouring book + Christmas Collection — Scoped Oct 30 · drafts to Terry Nov 6 · live Nov 20
Current progress
Nine live products carry Rowan's art; the Christmas pack passed its gate after a deterministic cleanup fix.
Recent deliverables
- Chloe & Farm Friends / Deathlayer / Pollinator sticker art
- Four Seasons wallpapers
- Colouring Book Vol. 1
- Christmas Sticker Pack
Standing notes
- Chloe is an eastern grey squirrel — no ear tufts, ever.
- Premium standard: images verified high-quality before they ship in any product.
Hazel — Scribe — Words & Listings
Production Crew · Status: Active
Role & responsibilities
The writer. Product descriptions, listing copy, FAQs, the honest fine print. Writes like a person, in the brand's voice — warm, plain, no hype we can't back up.
Tasks assigned
- Batch 1 listing copy — Done — Oct 27 (re-scoped to actual contents at the Warden gate)
- Christmas pack copy — Done — Oct 27
- Plans #2–#6 listing copy — Done — live Oct 28
- Homestead spreadsheet copy — Queued — Batch 2
Current progress
All live listings carry Hazel's copy; plan copy traced claim-by-claim to the PDFs themselves.
Recent deliverables
- Batch 1 + Batch 2 listing packs
Standing notes
- Copy states the ACTUAL delivered contents only — the post-Warden-gate rule.
Silas — Ledger — Money & Books
Production Crew · Status: Standing by
Role & responsibilities
The counter. Fee math on every price before it's proposed, sales logged by division, the rolling HST total tracked against the single $30,000 threshold.
Tasks assigned
- Rolling HST total watch — Standing — $0 of $30,000 · alarm at $24,000
- Sales log by division — Standing by — opens at first sale
Current progress
Revenue $0, HST total $0 — true pre-first-sale values, recorded as such.
Recent deliverables
- None on the record yet.
Standing notes
- Unincorporated revenue across ALL divisions aggregates to one $30,000 HST threshold.
Iris — Lens — Photo & Video Direction
Production Crew · Status: Active
Role & responsibilities
The eye behind the camera — except the camera is Terry's phone. Writes shot lists and Reel scripts, and makes sure every product looks like what the buyer will actually receive.
Tasks assigned
- Shot lists for first physical blueprint builds — Queued
- Reel scripts — making-of content — Queued
Current progress
The daily video slate is her standing work now: three series, one montage episode each per day, captions held to the legibility gate.
Recent deliverables
- None on the record yet.
Standing notes
- —
Briar — Warden — Legality & Quality Gate
Production Crew · Status: Active
Role & responsibilities
The conscience. Checks every product and post before it ships: our art only, honest claims, prices sane, quality real. Owns day-to-day legality — claims, IP, platform rules, compliance — and reports it.
Tasks assigned
- Batch 1 gate — Passed after copy re-scope — Oct 27
- Christmas pack gate + fix re-check — Cleared — Oct 27
- Sales editions #2–#6 gate — Passed — incl. catching removed text hiding in the PDF bytes; GC rewrite verified clean
- Plans copy gate — Passed with 2 one-line fixes — Oct 27
- Sales editions #7–#24 gate (18 editions) — Passed — Oct 28
- Triple-check on every public post/listing — Standing
Current progress
Four gates run on launch night, plus the 18-edition #7–#24 gate passed Oct 28; nothing has shipped past her desk unchecked.
Recent deliverables
- Batch 1 Warden gate
- Christmas Warden gate
- Sales editions Warden gate
- Plans copy gate
- Sales editions #7–#24 gate
Standing notes
- Gate authority: if Briar says no, it doesn't go out — nothing ships past a Warden no.
Wick — Sentinel — Website & Security
Specialists · Status: Active
Role & responsibilities
Keeper of foxfeatherfarms.ca/.com. Built the site on Cloudflare Pages, runs the protection stack — HTTPS, HSTS, DNSSEC, bot defence — and stands watch: monthly 13-point health check, security events, upkeep.
Tasks assigned
- Site setup plan + Cloudflare security runbook — Done — Oct 27
- foxfeatherfarms.ca live — 4 pages — Done — Oct 27
- Hardening — Always HTTPS, min TLS 1.2, HSTS, Bot Fight Mode, .com→.ca + www redirects — Done — Oct 27
- DNSSEC — Active on .com · still pending on .ca
- Website v2 — Members page + card preview images — Built — awaiting Terry's deploy tap
- Monthly 13-point health check — Standing
Current progress
Storefront verified live at clean URLs with all 8 (now 9) product links correct.
Recent deliverables
- Sentinel site setup plan
- Cloudflare security runbook
- Live storefront
Standing notes
- Website security is Wick's job under Chloe's authority.
- Rejected a ~$432/yr paid domain plan — free-only rule.
Piper — Herald — Advertising
Specialists · Status: Standing by
Role & responsibilities
The loud one — but only when it's earned. Launch campaigns, product-drop pushes, the seasonal calendar. Free channels only. Piper decides how loud and where; he does not decide what we say.
Tasks assigned
- Launch push planning (free channels) — Queued
Current progress
No work on the Oct 27 record — Pinterest launch is Juniper's channel; Piper's pushes come with product drops.
Recent deliverables
- None on the record yet.
Standing notes
- No paid-ads seat exists — free-only rule.
Lark — Storyteller — Marketing & Brand Voice
Specialists · Status: Active
Role & responsibilities
The long game. Brand voice, content strategy, the story that turns strangers into neighbours: farm life, the making-of, the squirrel, the seasons. Runs Pinterest and Reels strategy with the caretakers.
Tasks assigned
- Content strategy — farm story, seasons, the cast — Standing
Current progress
Voice established in the live listings and the Pinterest launch pack; the daily series are her standing production now.
Recent deliverables
- None on the record yet.
Standing notes
- Storyteller builds trust; Herald spends it carefully.
Fern — Keeper — Empire Hub Page
Page Caretakers · Status: Live
Role & responsibilities
Caretaker of the Fox Feather Farms hub Page: the front door. Farm life, announcements, highlights from every division, links to the shop. Owns the Page end-to-end: posting rhythm, comment and message drafts, Page health, a weekly paragraph up to Chloe.
Tasks assigned
- Phase 1 Page drafts (copy + first posts) — Done — in the launch pack
- Page creation — Done — Oct 28 (created by Terry; username set and verified)
Current progress
Page live and confirmed Oct 28; launch-pack first posts drafted and ready.
Recent deliverables
- Phase 1 launch pack — Page drafts
Standing notes
- All roads meet at the hub Page.
Sorrel — Botanicals Page Caretaker
Page Caretakers · Status: Live
Role & responsibilities
Caretaker of the Fox Feather Botanicals Page: plants, aromatherapy lines, the grow room, what's ready and what's growing.
Tasks assigned
- Phase 1 Page drafts — Done — in the launch pack
- Page creation — Done — Oct 28 (created by Terry; username set and verified)
Current progress
Page created Oct 28; username @FoxFeatherBotanicals set and verified. Bracelet line staged; buying parked until EI approaches (Dec 12).
Recent deliverables
- Phase 1 launch pack — Page drafts
Standing notes
- —
Poppy — Art & Stickers Page Caretaker
Page Caretakers · Status: Live
Role & responsibilities
Caretaker of the Fox Feather Art & Stickers Page: Chloe art, sticker drops, the playful Page — the Deathlayer hens have a fan club waiting to happen here.
Tasks assigned
- Phase 1 Page drafts — Done — in the launch pack
- Page creation — Done — Oct 28 (created by Terry; username set and verified)
Current progress
Page created Oct 28 as @FoxFeatherArtStickers; bio corrected to digital delivery. The products she features are live; first posts from the launch pack are next.
Recent deliverables
- Phase 1 launch pack — Page drafts
Standing notes
- —
Cedar — Woodworks Page Caretaker
Page Caretakers · Status: Phase 2
Role & responsibilities
Caretaker of the Fox Feather Woodworks Page (Phase 2): boards, trays, resin work — the winter blueprint builds, photographed as they're made.
Tasks assigned
- Woodworks Page — Phase 2 — not yet stood up
- Blueprint plans #2–#6 (his line's first listings) — Live — Oct 28
Current progress
Phase 2 seat; the plan listings that precede his Page are in motion.
Recent deliverables
- None on the record yet.
Standing notes
- Phase 2 — seat drawn, stood up when the Page launches.
Ivy — Studio Lead — Game Division
Game Division · Status: Active
Role & responsibilities
Studio Lead for Greenhouse Glow: production and scope custody, division coordination, playtest gating, and reporting through Chloe. Terry keeps playtest verdicts and money calls. Ivy also remains the named caretaker for the future Greenhouse Glow Page.
Tasks assigned
- Game Division standup — Complete — Oct 30 (five specialist seats hired + competency briefs filed)
- Playtest verdict queue — Waiting on Terry — Halloween beta, Oct 27 pack stack, Chapter 2 draft v2
- Greenhouse Glow Page — Phase 2 — dev diary now, launch machine later
Current progress
The studio stood up Oct 30 around the existing master-checklist pipeline. The build remains gated by Terry's phone verdicts; nothing in the live project or his save is touched ahead of those gates.
Recent deliverables
- Game Division standup — five researched competency briefs filed Oct 30
Standing notes
- Reports to Chloe; Terry's verdict closes a build item.
- Hawke is the division's QC.
Juniper — Pinterest Caretaker + Website SEO
Page Caretakers · Status: Active
Role & responsibilities
Owns the Pinterest presence end-to-end (boards, pin cadence, Idea pins, the triple-check before anything posts) and website SEO for foxfeatherfarms.ca: titles, descriptions, alt text, sitemap agreement, Product structured data, and the monthly Search Console read. Wren feeds her keyword demand.
Tasks assigned
- Business account + website claim — Done — Oct 27 (Rich Pins unlocked)
- 9 boards created — Done — Oct 27
- First 4 pins published — Done — Oct 27
- Remaining 16 launch pins — In progress — 3–4/day, week 1
- Christmas pack pins (3) — Rolling Wed Oct 28 — links filled, triple-checked
- Website SEO — first pass + Search Console — Delivered Oct 30 — GSC domain property verified; sitemap submitted, 55 pages discovered
Current progress
Account claimed and posting on day one; cadence running.
Recent deliverables
- Pinterest launch pack
- Launch pack triple-check — cleared with fixes
- Website SEO first-pass audit — Oct 30
Standing notes
- Native scheduler only.
- Triple-check rule: facts/links · honesty/policy · brand/typos — before anything publishes.
Willow — Host — Customer Care
Standing By · Status: Standing by — first sale
Role & responsibilities
Owns the buyers. Order questions, shipping hiccups, the lost-envelope rescue, returns handled kindly, review thank-yous — with Chloe reading over every reply before it goes.
Tasks assigned
- Customer care — Activates at first sale
- "Fox-Feather My Pet" intake/delivery process design — Needed before Ohhh #57 can list (Wave C)
Current progress
Seat approved on paper Oct 27; no customers yet — no sales yet.
Recent deliverables
- None on the record yet.
Standing notes
- Activates at first sale.
- Nobody who spends money with Fox Feather Farms talks to a void.
Reed — Stockkeeper — Inventory & Orders
Standing By · Status: Standing by — first sale
Role & responsibilities
Counts everything. Stock levels, low-stock warnings before they're emergencies, packing supplies, the order queue, the materials pot in physical form.
Tasks assigned
- Inventory & order queue — Activates at first sale
Current progress
Seat approved on paper Oct 27. The digital catalogue delivers automatically through Payhip, so Reed's first beat is the physical lines.
Recent deliverables
- None on the record yet.
Standing notes
- Activates at first sale.
Archie — Recorder — Reports & the Record
Specialists · Status: Active
Role & responsibilities
The empire's memory. Three times a day — 7:00am, 12 noon and 8:00pm — compiles what every crew member actually did: work produced, decisions made, things queued, problems found. Reports go to Chloe, never to Terry directly, and the archive stays so "what did we do last Tuesday?" always has an answer.
Tasks assigned
- Daily 7:00am, noon + 8:00pm reports to Chloe — Recurring — all three crons live
- Crew log upkeep — Standing — log convention set Oct 27
Current progress
First report filed the evening of Oct 27, backfilled from the day's crew log.
Recent deliverables
- Evening report — Oct 27, 2026
- Crew-log backfill — Oct 29 + Oct 30 (filed Oct 30)
Standing notes
- Honesty rule: reports only work that's on the record — a quiet day is reported as a quiet day.
- Recorder reports go to Chloe only; Chloe briefs Terry.
Brook — Watermark Specialist — Rule #1 Keeper
Specialists · Status: Active
Role & responsibilities
Owns Rule #1 end to end, in Terry's words: watermark every image that is a preview, and ensure the paid-for images are watermark-free. Every preview on every public surface carries the farm watermark over the finished artwork, crossing the subjects, stamped last over the flattened image; every file a customer pays for is verified clean. Maintains the watermark standard and tooling, verifies every mark at full size on the subjects themselves, gates every new listing, and runs recurring sweeps of all live surfaces.
Tasks assigned
- Strong dual-tone mark — designed, approved by Terry, codified as --style strong — Done — Oct 30
- Rule #1 rollout — website previews + Payhip artwork galleries — Live — Oct 30 (site v3.27 → v3.28; Payhip Batches 1/1b verified live)
- Rule #1 rollout — build-plan covers, founders-line galleries — Done — Oct 30 (Batch 2 complete, 32 swaps; The Burrow verified to have NO cover image — nothing to mark)
- Paid-deliverable cleanliness verification — Standing — Farm Friends zip verified 10/10 clean, Oct 30
- Free Sample Pack cover — restore the clean, unmarked cover (free products exempt, Terry's ruling Oct 30) — In flight — Oct 30
Current progress
Hired Oct 30 by Terry's direct order. First day: the strong dual-tone mark designed and approved, rolled out across the website and all Payhip galleries the same evening; Hawke's Audit #1 passed her Batch 2 files 32/32.
Recent deliverables
- Strong-mark standard in watermark_previews.py (--style strong)
- Website watermark re-audit — 36 verdicts at full size
Standing notes
- A mark that lives only in backgrounds or gutters, or is invisible on the subject at full size, is NOT watermarked.
- Nothing public ships without Brook's pass.
Ochre — Art Director
Production Crew · Status: Active
Role & responsibilities
The looker, separate from the makers: judges every cover and hero painting whole, at presentation scale, before any counting tokens are spent — wholeness, the anatomy cards at a glance (banned features absent), composition, the thumbnail test, and story. One verdict comes out: PASS, and the art proceeds to Hawke — or REDRAW, a structural failure returned for a fresh painting, never a patch round. Ochre does not paint, does not count, does not watermark.
Tasks assigned
- First Look Gate — Facebook hub cover (cover-farm-main-v1) + tight profile crop — PASS — Oct 30 · ratified by Terry; cover and tight-crop profile live
- Wave A cover redraws — first-look gate — Queued — on Terry's word
Current progress
Hired Oct 30 on Terry's approval, out of the Wave A cover failure: two rounds of competent counting had passed covers a five-second whole-picture look would have rejected. Her first live verdict was ratified by Terry; Chloe spot-checks her first two live verdicts (1 of 2 clean so far).
Recent deliverables
- First-look verdict — hub cover PASS, with the tight-crop profile call (Oct 30)
Standing notes
- Structural flaw = FULL REDRAW, never a patch chain — Terry's Oct 30 law; Ochre applies it without exception or negotiation.
Hawke — Proof Inspector
Specialists · Status: Active
Role & responsibilities
The checker, separate from the makers. Independently audits finished work before it reaches Terry or a customer: anatomy counts against the researched cards, Rule #1 visibility on previews, pack contents against the checklist, HQ figures against their sources, video captions against the legibility gate. Hawke inspects what others built — never her own work.
Tasks assigned
- Audit #1 — post-rollout verification (Payhip batches, seed-calendar slides, paid files) — Delivered — Oct 30 · zero FAILs; one gap found (site plan covers)
- Re-audit — website v3.28 surface — Running — Oct 30
Current progress
Audit #1 caught the website plan-cover gap; Audit #2 verified the v3.28 fix live with zero FAIL and zero WEAK. His inspection standard now also gates Greenhouse Glow packs before they reach Terry.
Recent deliverables
- None on the record yet.
Standing notes
- Every major recent failure was a verification failure, not a creation failure — Hawke's seat exists to break that pattern.
Tiller — Release Manager
Specialists · Status: Active
Role & responsibilities
Owns builds, packaging, deploys and live verification end to end: the zip rules (HQ zips built from inside dashboard-site/ so index.html sits at the root, verified with unzip -l), version stamps, cache checks, and proof on the real addresses — phone width first, desktop second. A release is not done when it uploads; it is done when it has been seen live and correct.
Tasks assigned
- HQ v41 — crew-refresh build (Brook, Hawke, Tiller added; stale Currently lines refreshed) — Live — Oct 30
- Website v3.28 — 30 strong-marked previews, zip-from-inside — Built + deployed — Oct 30 · live spot-checks passed
Current progress
Hired Oct 30 by Terry's order, alongside Hawke. First release is HQ v41, the crew-refresh build.
Recent deliverables
- HQ v41 package — hq-v41.zip (index.html at zip root, verified)
- Website v3.28 package — website-v3.28.zip
Standing notes
- The nested-zip failure is the standing lesson: verify the zip before every deploy — exactly one entry, index.html.
Garth — Site Steward
Specialists · Status: Active
Role & responsibilities
The whole live site, checked against everything we currently believe, on a cadence: Rule #1 sampling at full size, Bewdley + never-say greps, sign-fox presence, catalogue integrity against products-data.json, the SEO state against Juniper's queue, links and social, security headers, and the arranged phone-width render. A public-site deploy is not done until his sweep passes it. Garth verifies — he does not build, deploy, or execute repairs.
Tasks assigned
- Standing Sweep — post-deploy verification, website v3.31–v3.35 — Filed — Oct 31 · v3.32/v3.34/v3.35 PASS; v3.31 5/6, its phone-render item closed on Terry's own S23 screenshot
- Legacy-remediation backlog — wallpaper re-mark · Bewdley-in-artwork scrub · Juniper's SEO build · social links — Held — each repair takes its own go-ahead
Current progress
Hired Oct 30 on Terry's approval, out of the website health audit's role-gap finding: every slice of the site had an owner, but nobody owned the whole live site against the standards. Chloe reviews his first two sweep reports in full (both filed).
Recent deliverables
- Standing Sweep reports — website v3.31, v3.32, v3.33, v3.34, v3.35 (Oct 31)
Standing notes
- This host's SPA fallback returns 200 + homepage HTML for missing paths, so status codes prove nothing — every sweep check is content-verified.
Rook — Operations Coordinator
Specialists · Status: Active
Role & responsibilities
The middle between Chloe and the crew, owning the forward queue. Archie records what happened; Rook tracks what is supposed to happen next. She keeps the one master queue — every open item across the empire with its owner, what it is waiting on, and when it is due — turns Chloe's decisions into assignments, chases stalls, flags anything aging without an owner, and assembles Chloe's three daily briefs from Archie's record checked against the queue. She is not an approver, and she never briefs Terry directly.
Tasks assigned
- Build the empire master queue — Done — Oct 30 · files/empire-master-queue.md
- Brief assembly for Chloe (7am / noon / 8pm) — Standing
Current progress
Hired Oct 30, the evening the crew-log gap showed that recording and organizing are different jobs. Her first build surfaced 11 items waiting on Terry, 12 queued, and the aging flags nobody owned.
Recent deliverables
- Empire master queue — files/empire-master-queue.md
Standing notes
- Not an approver — the gates stay with Brook, Hawke, Briar and Chloe.
Beacon — HQ Steward — owns the HQ page
Specialists · Status: Active
Role & responsibilities
Owns the HQ dashboard end to end — Terry's words: 'we need someone in charge of our hq page.' Every panel's accuracy is hers: the product and catalogue counts, the crew panel, the money figures, the per-section Verified stamps, and the gold INFORMATION LAST UPDATED timestamp. Archie feeds her the record and Tiller runs the deploys, but Beacon answers for what the page actually shows: she reconciles every displayed figure against its source before a refresh ships, chases any section drifting stale between refreshes, and signs off that what Terry is looking at is true.
Tasks assigned
- HQ v42 — reconciliation audit + refresh — Built — Oct 30 · Chloe delegates the deploy; live verification follows
- Source reconciliation on every HQ refresh (products, crew, channels, money) — Standing
Current progress
Hired Oct 30 by Terry's order. Her first audit found v41's store figures exact (50 products / $417.78) and its words drifting: stale Currently lines, a waiting list showing 4 of the items actually waiting, and a website channel card still describing the Oct 28 site.
Recent deliverables
- HQ v42 package — hq-v42.zip (index.html at zip root, verified)
Standing notes
- Stale HQ data is a named failure mode — preventing it is this seat's whole reason to exist.
- Reports to Chloe; Tiller deploys what she builds.
Gauge — Token Steward — watches the weekly token budget
Specialists · Status: Active
Role & responsibilities
Watches Chloe's weekly token budget so it spreads across the full week and never runs dry mid-week — Terry's words: 'monitor our token consumption on a real time basis to ensure you always can spread your tokens over the full week.' Checks usage hourly against a straight-line pacing budget (reset to reset), keeps the pacing ledger, and runs a pre-flight check before any big job. Three states: ON PACE, AHEAD (heavy jobs need Chloe's pacing call), CRITICAL (Terry is alerted with options; an upgrade is a money decision and stays Terry's). Muse reports usage as a percentage of the weekly allowance, not an exact token count — Gauge works in those percentages and says so.
Tasks assigned
- Hourly token pacing check (token-pacing-watch) — Live — hourly, America/Toronto; state changes reported, otherwise the ledger is the record
- Pre-flight pacing check before big jobs (fan-outs, video runs, research passes) — Standing
- Token tile figures for HQ (fed to Beacon on each refresh) — Standing — first feed: HQ v43
Current progress
Hired Oct 30 by Terry's order, with the budget at 56% used and ~44% of the week elapsed — AHEAD on day one. His ledger (hidden_files/token-watch/) is the single source for the HQ token tile.
Recent deliverables
- Pacing ledger — first reading Fri Oct 30, 8:40 PM: 56% used, +12 gap, AHEAD
Standing notes
- His own hourly checks count their cost in the ledger — the watch is never treated as free.
- Reports to Chloe; his state feeds HQ through Beacon.
Quill — Lifecycle Keeper — Email List & Members
Specialists · Status: Active
Role & responsibilities
Owns the farm-letter email list and The Burrow membership lifecycle: welcome sequence, send cadence, member touchpoints, and CASL consent discipline — who consented, when, to what, with every unsubscribe honoured immediately.
Tasks assigned
- Competency brief — Complete — Oct 30
- List-state audit — Complete — Oct 30 (Payhip: 0 customers, 0 sample-pack orders, 0 Burrow subscribers, 0 broadcasts sent)
- Welcome sequence + farm-letter cadence — Designed — passes Hazel (copy), Briar (legal), then Chloe before any first send
Current progress
Quill starts from a true zero: the consent ledger seeds from the first real subscriber, not a backfill.
Recent deliverables
- quill-competency-2026-10-30.md
- lifecycle-state-audit-2026-10-30.md
Standing notes
- Nothing sends without the Hazel → Briar → Chloe gates.
Splice — Video Producer
Specialists · Status: Active
Role & responsibilities
Owns video production end to end. Lark owns story and premise, Iris owns the visual reference side, Splice owns the making: a script leaves Lark's hands and comes back a finished, QC-passed episode under the adopted montage grammar and the caption legibility gate.
Tasks assigned
- Competency brief — Complete — Oct 30
- Daily montage production (3 series) — Standing — production only
- Posting-prep overlay proof — Runs when Terry approves posting — per-platform UI overlays checked before anything goes up
Current progress
The montage format he produces to was proven Oct 30 (Terry approved the Rusty & Luna v3 pilot).
Recent deliverables
- splice-competency-2026-10-30.md
Standing notes
- Posting happens on Terry's word, never before.
- Hawke checks captions and counts.
Fable — Game Designer
Game Division · Status: Active
Role & responsibilities
Owns "is it fun, is it fair, is it winnable" on paper before anything is built: mechanics and systems, the game economy (every currency mapped as faucets / sinks / converters / storage before a number is proposed), live-event design, and the per-kind tutorial ladder (L4 Shears → L16 Rainbow Bloom). Designs backwards from the intended feeling (MDA); Terry's difficulty ideal — always close to losing, actually able to win — is the tuning north star.
Tasks assigned
- Competency brief — Complete — Oct 30
- Difficulty-band paper — First design paper — proposed bot win-rate bands put to Terry as a decision
- Living economy map — Second paper — one faucet/sink map for all currencies
- Decision briefs for open Terry calls — Standing — one page per call (pass pricing, Garden Chest numbers, shop calls)
Current progress
Brief filed Oct 30 against the decided canon: pipeline D1–D6, shop honesty law, tutorial ladder, Halloween event economy.
Recent deliverables
- fable-competency-2026-10-30.md
Standing notes
- Paper first; a playtest verdict beats the paper, and the amendment is logged.
Cog — Godot Engineer
Game Division · Status: Active
Role & responsibilities
Writes and maintains Greenhouse Glow's Godot 4 code: board and systems logic, save/economy wiring, multiplayer client code, and the versioned packs that ship to Terry's editor. Works under the earned engineering law: explicit types at the source, a project-scope parse sweep before any pack ships (files searched named in the delivery), the FX draw rule, and lazy loaders that try load() first.
Tasks assigned
- Competency brief — Complete — Oct 30
- Pre-ship verification routine — Adopted — review copy only, typed-at-source pass, project-scope parse sweep judged by the log, FX + loader audits
- Build queue — Sequenced by Ivy behind the fragment-rebuild and teach-engine verdict gates
Current progress
Brief filed Oct 30, grounded in the official Godot docs and the project's own incident record (the dead effects layer, the gap-banks white void, the parse-error rupture).
Recent deliverables
- cog-competency-2026-10-30.md
Standing notes
- A fix is confirmed when Terry compiles and plays it — never by reasoning alone.
- Nothing touches the live project, phone, or Terry's save without his gate.
Wisp — Technical Artist & Animation
Game Division · Status: Active
Role & responsibilities
Owns how Greenhouse Glow moves: power-up and booster performances (form → armed → wind-up with targets lit → travel clearing tile by tile → impact → goal flyers), particles, boss and avatar animation, and ambient motion on board and map. Budgets are set for the mid-range phones launch players will hold, not just Terry's flagship S23.
Tasks assigned
- Competency brief — Complete — Oct 30
- Power-up performance standard — Adopted — staged performers with travel and dwell, three-layer particles
- Device proof — Every effect proven performing on Terry's phone before it is called done
Current progress
Brief filed Oct 30 against the Oct 26 premium-animation research and the staging pass already built.
Recent deliverables
- wisp-competency-2026-10-30.md
Standing notes
- Never trust a log claiming a draw routine ran — prove it visually (the FX-draw lesson).
Atlas — Level & World Designer
Game Division · Status: Active
Role & responsibilities
Runs the level pipeline (chapters of 10, theme-driven generation with winnability validation, the hand-made 100 as the tuned opening, launch smaller and growing weekly toward the corpus) and keeps the map canon: ONE continuous warm pale cobble path, threshold joins edge to edge, paintings at hub-court zoom grown from the previous image's tail rows, single trellis gates dressed per locale. His pipeline order never inverts: standards → recipe → layout → generation → validator gate → Terry's review batch → freeze.
Tasks assigned
- Competency brief — Complete — Oct 30
- Level pipeline + validator gate — Standing — no level ships unvalidated for winnability
- Owed canon work — Ch1 court-scale repaint · One Path remediation (Ch1 setts, Ch3 dirt trail) · Ch2 star-gate recalibration
Current progress
Brief filed Oct 30 against King's level-design framework, the Avalon validation research, and the pipeline's own tuning log.
Recent deliverables
- atlas-competency-2026-10-30.md
Standing notes
- No painting breaks the One Path or the scale canon.
Chime — Sound Designer
Game Division · Status: Active
Role & responsibilities
Owns how Greenhouse Glow sounds: music, SFX, and UI audio. Sound is the other half of the power-up performance Terry asked for — the wind-up heard rising, the travel heard moving tile by tile, the impact landed. Free and royalty-free sources only under the free-only rule, every licence recorded before a sound enters the game.
Tasks assigned
- Competency brief — Complete — Oct 30
- Core board sound set — First design pass
- Licence register — Standing — no sound ships without its licence on record
Current progress
Brief filed Oct 30; the seat existed on no roster before tonight — game audio had no owner.
Recent deliverables
- chime-competency-2026-10-30.md
Standing notes
- Audio serves the performance beats: wind-up, travel, impact.
Widget — Software Division Lead & Product Owner
Software Division · Status: Active
Role & responsibilities
Owns the what and why of every app the house builds: the slate, the order, and the paper each build stands on before anyone writes code. Triages Deb Harrison's app-ideas intake into buildable candidates. Requirements fold into this seat; Terry owns money, go-aheads, and the employer-data gate.
Tasks assigned
- Competency brief — Complete — Oct 30
- One-page scope template — First artefact — filed before the first build is scoped
- Health bridge one-page scope — The division's first decision paper
- Smarty Pants triage verdict — Standing early task — Briar's kids-category gate named as its blocker
Current progress
Brief filed Oct 30. The seat exists because the coverage pass found product management was its only pure gap besides building itself.
Recent deliverables
- widget-competency-2026-10-30.md
Standing notes
- Nothing builds unscoped.
- Reports to Chloe; the division reports to Chloe through him.
Byte — Mobile Engineer & App Tech Lead
Software Division · Status: Active
Role & responsibilities
Builds every app the house ships and owns how they're put together: stack calls, architecture, standards. Stack calls follow the researched house path — PWA first → Capacitor → Flutter — with a native Kotlin escape hatch when a platform API is the app. Install-over only to Terry's S23; health and employer data pass Wick + Briar before release.
Tasks assigned
- Competency brief — Complete — Oct 30
- Health bridge stack call — Made on paper — native Kotlin, no shell
- Health bridge build — Waits on Widget's scope
Current progress
Brief filed Oct 30; re-scoped up at hiring from builder to builder + tech lead on the coverage evidence.
Recent deliverables
- byte-competency-2026-10-30.md
Standing notes
- “Works” means proven on the S23 — slept phone, full interval cycle, battery observed.
Socket — Backend & Services Engineer
Software Division · Status: Active
Role & responsibilities
Owns everything behind the glass: APIs, data models, offline-first sync, and the sea-can services — the Job Tracking data backend when scoped, the health bridge relay if its design needs one, the winter bots, and game-server upkeep alongside Wick. Terry holds all server keys; no workflow is designed that needs one in chat or in a file.
Tasks assigned
- Competency brief — Complete — Oct 30
- Nakama backup / recovery retrofit — First operations deliverable — before any new service is stood up
- API + sync standard — Set by his brief — resource-first, versioned, idempotent writes, per-entity conflict rules
Current progress
Brief filed Oct 30. Server operations move from ad hoc (Chloe/Wick spare cycles) to a named seat.
Recent deliverables
- socket-competency-2026-10-30.md
Standing notes
- Employer data does not move until Terry's gate closes — synthetic data only until then.
Pixel — UX/UI Designer — Apps
Software Division · Status: Active
Role & responsibilities
Owns how every app looks, flows and feels in the hand — phone-first, verified at Terry's real S23 settings (screen zoom middle, font size 4th tick from the left). Material 3 token-first design; 48dp touch targets; reading text never ships tiny. Rowan owns the brand art inside the apps; Pixel owns the screens it lives on.
Tasks assigned
- Competency brief — Complete — Oct 30
- Division token file + component sheet — First standing task
- Health bridge mock round — Follows the token file — draft-image-first, Terry's verdict on the picture
Current progress
Brief filed Oct 30; the house already runs his method on the website — phone-first verification, the palette as a living token set, mockup before build.
Recent deliverables
- pixel-competency-2026-10-30.md
Standing notes
- Hawke verifies; Terry's eye is the final gate.
Game Division — the Studio
The Game Division — the empire's game studio, stood up Oct 30, 2026, with Ivy as Studio Lead. Each game in the division sits on its own panel below; the first is Greenhouse Glow.
The Division
Greenhouse Glow
Active development. The studio stood up Oct 30; the build stays gated by Terry's phone verdicts — "built" is not "done."
Build state — the master checklist
The checklist's decision section carries 4 open Terry calls (battle pass, shop calls, Garden Chest numbers, carnivorous plant order — held) and 4 already decided: Society Co-op Chest GO · wardrobe method · leaderboard split at 30 · Halloween wiring merge GO.
Playtest gates
Multiplayer & the server
Source: Greenhouse Glow Master Checklist — Oct 27, 2026 (open-box counts taken Oct 30).
Software Division — the Apps Studio
Stood up Oct 30, 2026 the researched way: 16 software functions mapped against the house before anyone was hired, and only the genuine gaps filled. Widget leads; the division reports to Chloe through him. Hawke QCs, Tiller releases, and Wick + Briar gate the data — the bridge app moves health data and the Job Tracking rebuild touches employer data, so the gates have teeth.
The Division
The build order — Widget's slate
First work, already queued
Source: Software Division coverage pass + the four onboarding briefs — Oct 30, 2026.
The Watch — security, support & marketing
Security — Sentinel's Watch
Help & Support — How Help Flows
Advertising & Marketing — Getting Found
Waiting on You — 13
- Halloween beta session due tonight
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